Introduction and Commitment
The Philippine Dispute Resolution Center, Inc. ("PDRCI", "we", "us", or "our") values your privacy and is committed to protecting your personal data. This Data Privacy Policy explains how we collect, use, store, share, and protect your personal information when you access, register, or transact through our event registraion portal, registernow.com.ph (the "Site"), for our upcoming events, conferences, and training programs.
This policy complies with Republic Act No. 10173, otherwise known as the Data Privacy Act of 2012 (DPA), its Implementing Rules and Regulations (IRR), and advisories issued by the National Privacy Commission (NPC).
By using registernow.ph and submitting your personal information, you acknowledge that you have read, understood, and consented to the processing of your data as outlined in this Policy.
Personal Information We Collect
To facilitate event registration, verification, and payment processing, we collect both personal and transactional information. This includes, but is not limited to:
- Identification Details: First name, last name, and middle name/initial.
- Contact Information: Mobile number, email address, and institutional or organizational affiliation.
- Financial and Transactional Data: Screenshots or digital copies of proof of payment (e.g., bank transfer receipts, e-wallet transaction references, or deposit slips), transaction reference numbers, and payment dates.
- Technical Data: Automatically collected information when you visit the Site, such as your IP address, browser type, device information, and access timestamps.
Purpose and Legal Basis for Processing
We process your personal information based on lawful criteria under the DPA, primarily for explicit consent, the performance of an event registration contract, and compliance with legal or organizational mandates. Your data is used for the following purposes:
- Event Registration & Management: To process your registration for PDRCI events, verify participant identity, issue event credentials (such as QR codes or digital passes), and manage event seating or access.
- Payment Validation: To verify and reconcile submitted proofs of payment against registration fees, issue official receipts, and maintain financial records.
- Communication & Updates: To send you event advisories, logistical details, program schedules, links to virtual meeting rooms, and post-event certificates.
- Security & System Maintenance: To protect registernow.ph against fraudulent transactions, unauthorized access, cyber threats, and technical errors.
Sharing and Disclosure of Personal Data
PDRCI treats your personal data with strict confidentiality. We do not sell, trade, or rent your personal information. However, we may share your information with trusted third parties under strict confidentiality obligations, limited only to the execution of the following functions:
- Service Providers & Data Processors: IT infrastructure, cloud hosting, and payment gateway partners that assist in operating registernow.com.ph.
- Legal and Regulatory Authorities: Government bodies, regulatory agencies, or courts of law when required by Philippine law, legal processes, or lawful government orders.
Data Security Measures
We implement robust organizational, physical, and technical security measures to safeguard your personal data against unauthorized access, alteration, disclosure, or destruction:
- Technical Security: Use of secure encryption protocols (HTTPS/SSL) during data transmission, secure password policies, firewalls, and restricted database access controls.
- Organizational Security: Implementation of strict internal data handling policies, limiting data access solely to authorized PDRCI personnel and event secretariat staff on a need-to-know basis.
- Physical Security: Secure housing of servers and physical documents containing event records with restricted entry.
Data Retention Period
Your personal data—including registration details and proof of payment screenshots—will be retained only for as long as necessary to fulfill the purposes for which it was collected, or for a period required to comply with PDRCI’s financial, auditing, and legal obligations (typically 6 months to one year post-event, depending on tax and accounting rules), after which physical records will be securely shredded and digital files permanently deleted or anonymized.
Rights of the Data Subject
Under the Data Privacy Act of 2012, you are afforded specific rights as a data subject:
- Right to be Informed: You have the right to be notified and informed whether personal data concerning you is being processed.
- Right to Access: You have the right to request a copy of any personal data we hold about you.
- Right to Rectification: You can dispute or request the correction of any inaccurate or incomplete data we have on file.
- Right to Erasure or Blocking: You may suspend, withdraw, or order the blocking, removal, or destruction of your personal data under warranted circumstances (e.g., data is no longer necessary for the purpose collected).
- Right to Data Portability: You have the right to obtain an electronic copy of your data for your own use.
- Right to Damages: You may claim compensation if you suffered damages due to inaccurate, incomplete, outdated, false, unlawfully obtained, or unauthorized use of your personal data.
Changes to This Privacy Policy
PDRCI may update or modify this Data Privacy Policy from time to time to reflect changes in our operational procedures or legal compliance mandates under Philippine law. Any updates will be posted directly on registernow.com.ph with a revised effective date. We encourage you to review this policy periodically.
Contact Us / Data Protection Officer (DPO)
If you have any questions, concerns, or requests regarding this Data Privacy Policy, or if you wish to exercise your rights as a data subject, you may reach out to our Data Protection Officer (DPO) through the following contact channels:
- Organization: Philippine Dispute Resolution Center, Inc. (PDRCI)
- Attention: The Data Protection Officer
- Email: dpo@pdrci.org
- Office Address: 3/F Commerce and Industry Plaza (PCCI Building) 1030 Campus Ave. Cor. Park Ave., McKinley Town Center Fort Bonifacio, Brgy. Pinagsama Taguig City 1630
- Contact Number: +63 2 8555 0798 / +63 2 8822 4102 / +63908 146 1426